Paralegal/PA - Property - London

  • Boodle Hatfield
  • London, United Kingdom
  • Jan 09, 2018
Full time Commercial Property / Real Estate Legal Secretary Paralegal

Job Description

Paralegal PA

We are looking for a Para-PA to join the Property Department, based in London on a full time fixed-term basis. This is an ideal opportunity for a Law graduate with excellent academics looking for Property experience and to further their career.

This Property Paralegal PA role will include but is not limited to:

Legal Administration

  • Preparation of legal documents at the instruction and supervision of the fee earner as required
  • Preparation of documents and reports based on existing precedents, including annexures and plans for engrossing
  • Opening new client files, including completing conflict searches, preparing AML documentation and obtaining relevant documentation from clients and preparation of client engagement letters. Providing fee earners with regular updates/lists on any outstanding AML pending from the client which is delaying file opening
  • Preparation of client engagement letters (using the precedent); collating all the relevant information required and maintaining client files on a day-to-day basis.
  • Carrying out online searches through our search provider
  • Obtaining OCE's (Office Copy Entries) through the Land Registry Portal
  • Dealing with the Land Registry Online Portal - registrations, applications and searches
  • Post completion administration and preparation for file closure
  • Taking responsibility for post completion work and closing files
  • Regularly and accurately maintain and update correspondence and filing
  • Completing and submitting stamp duty land tax forms on line
  • Preparing financial statements by using Excel sheets

Administrative

  • Managing diaries, ensuring they are up to date and reminding fee earners of meetings etc on a daily basis
  • Arranging meetings, booking conference rooms, refreshments
  • Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices
  • Arranging for or, where not appropriate, conducting photocopying, printing, organising couriers, sending out letters, faxes etc.

Other duties and responsibilities

  • Taking internal and external telephone queries, responding as appropriate.
  • Manage fee earner emails and voicemail when out of the office.
  • Monitoring post and/or e-mails and dealing with as appropriate.
  • Managing production of documents, coordinating changes and ensuring consistency including formatting, numbering, cross-referencing, etc.
  • Managing audio typing, drafting correspondence, producing documents, letters, emails and memos.
  • Undertaking research on clients or potential clients, including putting together briefing packs when required.
  • Maintaining up-to-date contact details in Interaction for all lawyers' contacts.
  • Assisting fee earners in the billing and credit control process.
  • Requesting cheques, bank transfers and paying in money received, as appropriate.
  • Working with the Legal PA's in the department with a view to providing holiday, illness and other necessary cover to agreed standards.
  • Offering assistance to others in the department as required.

Person Specification

  • Completed a legal qualification (LLB or GDL)
  • LPC advantageous
  • Have a strong interest in Property Law
  • Excellent communication, organisational and team skills
  • Excellent attention to detail, work quickly and diligently
  • Flexible and dependable, able to take the initiative
  • Able to remain calm under pressure and work to tight deadlines
  • Conscientious, approachable and enthusiastic
  • Able to quickly build confidence, respect and trust with others