Legal Secretary - Corporate

  • Shearman & Sterling
  • London, United Kingdom
  • May 15, 2017
Full time Legal Secretary

Job Description

The firm

Shearman & Sterling is recognised as one of the leading international corporate and commercial law firms in London. Our ability to offer integrated English and US legal advice across a broad range of practices has made us one of the most successful US firms in the UK market.

In London, we represent major UK and international companies and financial institutions. Our lawyers are acknowledged as market leaders in antitrust, asset management, banking and leveraged finance, capital markets, executive compensation and employee benefits, financial services, international arbitration and litigation, mergers and acquisitions, project development and finance, property, structured finance, and tax.

The department

The Corporate group comprises M&A, private equity and capital markets lawyers based in our offices in London, Düsseldorf, Frankfurt, Munich, Paris and Rome. The group provides seamless legal advice to our European and global corporate and financial institution clients on the full range of equity and debt capital markets transactions, M&A transactions and corporate advisory work. Against a backdrop of ever-changing market conditions, our clients benefit from having access to lawyers with a broad base of experience, combined with market-leading expertise in English, US, French, German, Italian and EU law.

Responsibilities
  • Providing full secretarial support to the Partner and associates;

  • Providing fast and accurate typing;

  • Entering the Partner and associates’ time;

  • Dealing with clients and professional contacts;

  • Arranging travel and accommodation arrangements;

  • Completing weekly expense reports for the associate;

  • Arranging lunches, conferences and/or video conferences;

  • Keeping the Partner and associates up to date with emails and telephone calls when they are out of the office/ take action where possible;

  • Editing/amending/updating complex word documentation and PowerPoint presentations;

  • Required to be a member of the overtime rotas;

  • Liaising with overtime PAs and Documentation Centre regarding workload for evening and overnight work;

  • Managing the Partner and associates’ diary

  • Undertaking miscellaneous faxing and photocopying when necessary;

  • Maintaining client and firm matter files and deal with relevant “housekeeping” tasks such as archiving;

  • Supporting other secretarial allocations when required.

Additional information

Person Specification

Skills, Knowledge & Experience Required:

  • Experience working within a top legal or professional services firm

  • Exceptional administrative and client contact skills

  • Advanced knowledge of Windows 2010

  • Advanced knowledge of Word 2010

  • Basic knowledge of PowerPoint

  • Basic knowledge of Excel

  • Outlook (e-mail)

Educational (Academic/Professional/Vocational Qualifications) Required:

  • GCE A level standard (or equivalent) and/or a secretarial/PA recognised qualification

Personal Attributes Required:

  • Ability to work in a demanding and busy position

  • Ability to stay calm under pressure

  • Ability to prioritise workload and to manage accordingly

  • Self-motivated

  • Committed and organised

  • Confident and resilient

  • Flexible approach to working outside normal office hours

Packages Used at Shearman & Sterling (London) LLP:

  • Word, PowerPoint, Excel

  • Docs Open

  • Delta View

  • Outlook

  • Carpe Diem

  • Elite Billing

  • Chrome River